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ExtraExpense: Better manage VAT on expense reports

mp887d20251106151643

This module improves expense report management in Dolibarr by allowing users to disable the selection of a VAT rate. The VAT amount is then calculated based on the difference between the amounts including and excluding VAT. This makes it possible to enter foreign expense reports or receipts with multiple VAT rates.

25.00 €
Excl. tax

  • Author Charlene BENKE
  • Module version 1.2.0
  • Release date 11/06/2025
  • Access to download and updates 1000 days

More info...

Services Supports User Guides Youtube

Module Overview

The ExtraExpense module is a Dolibarr extension designed to simplify and improve the reliability of expense report management, especially for those with specific VAT cases. It offers increased flexibility when entering pre-tax and post-tax amounts, particularly for invoices with a 0% VAT rate, foreign purchases, or multi-rate receipts.

Main Features:

Special 0% VAT Mode:

When the VAT rate is 0%, ExtraExpense activates a free-form entry mode allowing simultaneous entry of pre-tax and post-tax amounts. The VAT is then automatically calculated by difference, simplifying the processing of complex cases (foreign invoices, restaurants with multiple rates, etc.).

Automatic Management of Linked Fields:

For other VAT rates, the module maintains the standard Dolibarr behavior: the pre-tax and post-tax fields remain linked to prevent data entry errors. This functionality guarantees the consistency and accuracy of accounting calculations.

Flexible Configuration:

ExtraExpense offers several configuration modes: complete deactivation, activation only for 0% VAT, default activation of this mode, or free entry without automatic VAT management. This modularity allows you to adapt the module to your accounting policy and operational needs.

Reliability and Compliance:

By enabling precise and traceable VAT calculation, even in exceptional cases, ExtraExpense ensures accurate financial reporting and improved compliance with accounting rules.

Additional information presentation video User guide

  • Number of versions released 4
  • Supported languages
    French French - English English - Italian Italian - German German 
  • Licence GPL v3
  • We have been developing modules for Dolibarr since 2012
  • Changelog List of module changes
  • 24.0.+1.2.0 (2026-07) inf - V24 compatibility
    fix - V20 bad lineid expenseid on update
    fix - fix trigger name prefix
  • 23.0.+1.1.1 (2026-05) add - translation
    add - other mode
  • 23.0.+1.1.0 (2026-03) inf - V23 compatibility
    fix - old dolibarr version start with Vatrate at 0, so we launch from start the feature

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If you think this module is a fork of another one (published after the first one) or violates some terms or conditions of use (for users or vendors), you can make a report at dolistore@dolibarr.org