Supplier Qualification Pro

Supplier Qualification Pro adds a complete supplier qualification, compliance and monitoring workflow directly to Dolibarr suppliers.

The module is designed for organizations that need to qualify suppliers, maintain an Approved Supplier List, monitor supplier certificates and documents, perform supplier audits and follow corrective actions without maintaining a separate supplier database.

Main features

Supplier Qualification

• Works directly with existing Dolibarr suppliers
• Qualification statuses: Pending, Approved, Conditional, Rejected and Suspended
• Risk levels: Low, Medium, High and Critical
• Six weighted evaluation criteria:
  • Quality
  • Delivery
  • Documentation
  • Price
  • Service
  • Compliance
• Configurable scoring weights
• Configurable Approved and Conditional thresholds
• Automatic weighted score calculation
• Automatic status recommendation
• Evaluation and reevaluation dates
• Qualification validity tracking
• Due-soon and expired qualification indicators
• Duplicate qualification prevention

Approved Supplier List

• Automatic Approved Supplier List based on supplier qualification status
• Optional inclusion of Conditional suppliers
• Expired qualifications excluded automatically
• CSV export

Supplier Documents & Certificates

• Supplier-linked document and certificate register
• ISO 9001, GMP, GDP, Quality Agreements, CoA, declarations and custom document types
• Certificate number and issuer
• Issue and expiry dates
• Explicit “No expiry date” option
• Automatic status:
  • Valid
  • Expiring soon
  • Expired
  • No expiry date
• Configurable expiry reminder period
• Attachment upload, download, replacement and removal
• Search and filters by supplier, document type and status

Supplier Audits & CAPA

• Plan and record supplier audits
• Audit type, reference, title and auditor
• Planned date and actual audit date
• Audit status, result and score
• Findings and nonconformities
• CAPA required flag
• Corrective action description
• CAPA owner and due date
• Open, overdue and completed CAPA tracking
• Audit due-soon and overdue indicators
• Audit report attachments
• Advanced filters by supplier, audit type, audit status, timing and CAPA status

Dashboard

• Active suppliers
• Qualified / evaluated suppliers
• Approved / Conditional / Pending / Rejected
• Qualifications due soon / expired
• Supplier documents
• Documents expiring soon / expired
• Supplier audits
• Audits due soon / overdue
• Open CAPA / CAPA overdue
• Average qualification score

Permissions
Separate permissions are available for:

• Read
• Create / Modify
• Approve / Conditionally approve
• Delete

Read-only users can view records and download permitted attachments without access to edit controls.

Responsive interface
Supplier Qualification Pro has been tested and optimized for desktop, tablet and mobile use.

Compatibility

• Dolibarr 23.0.x
• PHP 7.4+
• MariaDB / MySQL

Installation
Use Dolibarr:

Home → Setup → Modules/Applications → Deploy/Install external app/module

Upload the ZIP archive and activate Supplier Qualification Pro.

Support
Support is available by email at support@panciucsoft.com.

Publisher
PanciucSoft – Vasile Panciuc

License
GPL v3+