HR Contracts and Alerts

🌟 HR Contracts and Alerts

HR Contracts and Alerts is a complete human resources module for Dolibarr designed to manage employee contracts, monitor contract lifecycles, and automatically alert HR managers before contract expiration.
It centralizes all employment contracts in one place and significantly reduces the risk of missed renewals or non-compliance.

🔹 Key Features

1️⃣ Employee Contract Management

• Create and manage individual employee contracts directly from Dolibarr.

• Supported contract data includes:

  • Contract reference

  • Employee (linked to Dolibarr user)

  • Contract type (CDI, CDD, Interim, Internship, Apprenticeship, etc.)

  • Hiring date and end date

  • Employee and director signatures

  • Pre-employment declaration

  • Medical visit date

  • Internal description or notes

• Simple and clean contract creation form integrated into the HR menu.

2️⃣ Centralized Contract Lists

• Dedicated lists for:

  • All employee contracts

  • Active contracts

  • Expired contracts

  • Contracts approaching expiration

• Advanced filters by:

  • Contract reference

  • Employee

  • Contract type

  • Hiring date

  • End date

  • Contract status

• Export contracts to PDF or Excel for audits and reporting.

3️⃣ Contract Expiration Tracking & Alerts

• Automatic detection of:

  • Expired contracts

  • Contracts close to expiration

• Visual indicators:

  • Remaining days before expiration

  • Delay warnings when a contract is overdue

• A dedicated notification icon displays:

  • Number of expired contracts

  • Number of contracts reaching expiration

• Helps HR teams act proactively and avoid administrative risks.

4️⃣ Email Alert System

• Configurable alert system based on number of days before expiration (e.g. 30 days).

• Automatic email notifications sent to selected users.

• Multiple recipients can be configured.

• Ideal for HR managers, directors, or administrative staff.

5️⃣ Contract Types Configuration

• Fully configurable list of contract types:

  • Add new contract types

  • Edit existing ones

  • Delete unused types

• Adaptable to local labor laws and company policies.

• Clean configuration interface inside Dolibarr administration.

6️⃣ Integrated HR Menu

• Seamlessly integrated into Dolibarr’s HR (GRH) section.

• Clear navigation:

  • Contract list

  • New contract

  • Expired contracts

  • Configuration

• Fully respects Dolibarr UX standards.

🎯 Benefits for Your Organization

• ✔ Centralized and structured contract management

• ✔ Prevents missed renewals and legal risks

• ✔ Improves HR efficiency and compliance

• ✔ Reduces manual follow-ups and spreadsheets

• ✔ Fully integrated with Dolibarr users and HR workflows

Installation

• Download the module archive (.zip) from DoliStore.com
• Go to "Home > Setup > Modules > Deploy an external module" and submit the zip
• The module or theme is then available and can be activated

Why choose our modules

• Compatible with recent Dolibarr versions
• Module languages:
• Free support and bug fixes included
• Free access to module updates for one year

Support & Assistance

If you encounter a problem, please provide the following information:

• Module and Dolibarr version
• Steps to reproduce the issue (screenshots or video if possible)