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EasyFleet - Fleet management inside Dolibarr

mp23914d20261105092914

New

Vehicles, due dates, fuel, expenses, tyres, costs and a driver app, all inside Dolibarr.

290.00 €
Excl. tax

Previous Next
  • Author EasySoft Tech SL
  • Module version 1.0.2
  • Release date 11/05/2026
  • Access to download and updates 1 year
  • How to contact support info@easysoft.es
  • Compatibility Dolibarr V16 - V24   -   PHP7.4 - 8.5
  • Last update 11/12/2026 12:58 PM

More info...

EasySoft Tech - Soluciones que impulsan tu empresa

Your company's whole fleet, inside Dolibarr

Vehicles, due dates, mileage, fuel, expenses, tyres, insurance and the real cost of each vehicle. With a driver app and QR cards, without leaving the ERP.

8
languages in the interface
100 %
full source code
365
days of updates
V16–V24
PHP 7.4 – 8.5

The problem it solves

The fleet lives in a spreadsheet, refuels in the bank statement and the roadworthiness dates in someone's head.

What you find What it costs you
Roadworthiness, insurance and service dates live in a file nobody opens A vehicle off the road, a fine and a wasted morning at the inspection centre
Refuels are on the bank card, with no litres or mileage You do not know which vehicle costs you money or how much it really burns
The driver writes mileage on paper and hands it in when he remembers Maintenance arrives late and consumption is miscalculated

The whole fleet in the ERP you already use: vehicles, paperwork, expenses and mileage. No parallel spreadsheets, no extra password.

NEW

Dashboard with spending ring and explained dictionaries

The dashboard shows the year's spend by category in an interactive ring: hover it for the amount and the percentage, click a slice to open that category's list. Every dictionary code (inspection categories, energies, vehicle types, expense types) also carries its explanation, so nobody has to guess what a code means.

What it looks like

Fleet dashboard with the day's figures and spending by category
The dashboard: what is due, what has been spent and which vehicle costs the most
Driver app on the phone
The driver app: mileage, refuels and expenses from the phone

Try it before buying

There is a demo installation with a sample fleet already loaded: twelve vehicles with their due dates, refuels, expenses, tyres, insurance and a statement import.

Address https://demo.easysoft.es/index.php?entity=16
User demo
Password demo
Company Gestion de flota (EASYFLEET), already selected in the link

The data is made up and gets reloaded from time to time. The demo is for looking around: do not enter real data.

Against a spreadsheet

Dimension Spreadsheet EasyFleet
Due dates Checked by hand and missed Email reminders before they expire, with their status on the dashboard
Consumption Guessed, with no closed segments Litres per 100 km between full tanks, with incomplete segments flagged
Real cost Loose expenses added up Cost per vehicle and period, with the leasing fee kept apart so nothing is counted twice
Driver access Sends a photo by messenger Installable app: logs mileage, refuels and expenses, with or without coverage

The driver app and the QR card: two different things

The module brings two pieces used from the phone. The driver app lets whoever drives put data into the ERP: mileage, refuels and expenses. The QR card goes on the vehicle and does the opposite: it takes a few ERP data out to whoever is next to the car. They can be used separately.

Dimension Driver app QR card and public page
For whom Your driver, with their Dolibarr user Anyone who scans the QR: a colleague, the tow truck, someone calling from the car
What it does Logs mileage, refuels and expenses Shows the vehicle data and the phone numbers you choose
What it shows Only their vehicles and their own records Only the vehicle. Driver data is never shown
Offline Yes: stores on the phone and sends when the network is back, without duplicates Not applicable: it is a web page that needs a connection
Where it is configured Settings → Driver app Settings → Public page and QR
Permission The app permission Read on the vehicle; the public page is anonymous by design
The driver app in detail

The driver signs in with their Dolibarr user and sees only their vehicles. The app installs from the browser itself, with no store involved, and stays as one more icon on the phone.

Logs mileage
Odometer reading with date and time. If the number does not match the previous one, the system flags it for review instead of breaking the consumption figures.
Refuels
Litres, price and amount: give two of the three and it works out the third. Receipt photo optional.
Expenses
Toll, parking, wash, AdBlue or fine, with amount and photo.
Works with no coverage
What is logged stays on the phone and is sent when the connection is back. Pressing twice does not duplicate it.

It installs from the phone browser itself: no store, and nobody has to send the app over. It stays as one more icon on the home screen and opens with the driver's Dolibarr user and password.

Settings → Driver app decides what can be logged (mileage, refuels and expenses, each on its own), whether the location is requested when refuelling and the privacy text each driver accepts the first time.

The QR card and the public page in detail

Every vehicle has a card with a QR code. The driver, a colleague, the tow truck or someone calling from the car scans it and opens a public page with the data you choose to show. No account or password needed.

What you configure What it decides
The public page Switch it on or off entirely, whenever you want
Plate Full, partial (1234 AB*) or hidden
Which data is shown Alias, model, plate, roadworthiness, insurance, tachograph and maintenance: one by one
Phones Assistance and fleet manager; the 112 number is added with one click
Accident text Instructions for whoever finds the vehicle, up to 2,000 characters

The card is printed from the module in CR80 format (business-card size, for the keyring or the glovebox) or as a grid of several per sheet, with configurable margins and gaps. The whole fleet can also be printed in one go.

The public page shows the vehicle and the phone numbers you entered, never driver data.

What is included

One card per vehicle
Identification, engine, energy, odometer in kilometres or hours, ownership (own, renting, leasing or rental), branch and documents, with photo and plate.
Due dates that warn by themselves
Roadworthiness, insurance, tachograph, road tax, services and oil. Calculated from vehicle type and age, and mailed with the lead time you choose.
Fuel and real consumption
Refuels with litres, price and amount; consumption between full tanks; incomplete segments flagged; fuel cards per vehicle or driver.
Cost per vehicle and period
Fuel, maintenance, repairs, tyres, insurance, fines and leasing fee, with what the fee already covers excluded so it is not counted twice.

What it is used for

  • Knowing every morning which vehicles have something expired or about to expire and who is assigned to them.
  • Closing the month with the real cost of each vehicle, taken from the refuels and expenses logged.
  • Letting the driver log mileage and refuels from the phone, without calling anyone.
  • Printing a QR card per vehicle that opens its public card with emergency numbers and insurance data.

Getting started

1
Install the module from the ZIP and enable it in Modules/Applications.
2
Review the dictionaries and the due date templates for each vehicle type.
3
Create the vehicles and the branches (sites or cost centres).
4
Hand out permissions, show the driver the app and turn on the email alerts.

Requirements

Dolibarr 16.0 – 24.0
PHP 7.4 – 8.5
Database MySQL 5.7+ · MariaDB 10.2+ · PostgreSQL 10+
Dolibarr modules None required. Agenda and supplier invoices enrich the card if they are enabled
Updates 365 days of update access

Before buying

Can I adapt it to my case?
Yes. You get the full source code and can read, change and adapt it without asking permission.
How do I try it without risking my data?
Install it on a copy of your Dolibarr or on a test instance. The module does not touch core tables: it can be disabled and deleted without a trace.
Does it work for bikes or machinery?
Yes. The odometer can be in kilometres or hours, and there are types for cars, vans, trucks, tractors, trailers, bikes and machinery.
What if something does not fit my installation?
Write to info@easysoft.es before buying and we will look at it with you. We would rather tell you it does not fit than sell you something you cannot use.

Active maintenance

The module is tested against Dolibarr 16 and 24 on every change, with MySQL, MariaDB and PostgreSQL, and on PHP 7.4 to 8.5. Updates are not cut by the calendar: during the 365 days of access we publish the versions that fix and improve what you already have.

20
modules published on Dolistore
100 %
full source code
8
languages in the interface
365
days of updates

Does it fit what you need?

Tell us how you run the fleet today and we will tell you whether EasyFleet fits. If it does not, we will tell you anyway.

info@easysoft.es www.easysoft.es



If you think this module is a fork of another one (published after the first one) or violates some terms or conditions of use (for users or vendors), you can make a report at dolistore@dolibarr.org