Work Order — Work order management

Work order management module, suitable for any professional looking to formalise and track interventions: construction companies, building managers, property trustees, managing agents, architects and project owners.

Key features:

• Create orders linked to a building, unit and supplier, with work description, maximum excess fee, offer reference and maximum intervention deadline
• Building and unit management with occupants, service contacts and property owner
• Automatic generation of 3 separate PDFs upon issue: occupant, supplier and control copy — with configurable logo, signatures and owner name
• Add up to 4 photos (automatically resized) with a dedicated page at the end of the PDF
• Automatic multi-recipient email sending (occupant, supplier, building service) using native Dolibarr templates with substitution variables
• Optional attachment to supplier email
• Automatic filing of PDFs into the Dolibarr DMS (GED) for the relevant third parties (supplier, contact)
• Automatic reminders and follow-ups via cron (configurable D-X before and D+X after the deadline)
• Full workflow: Draft → Issued → Invoiced / Cancelled
• Dashboard widget with colour-coded deadline alerts (red/orange/green)
• Responsive interface compatible with smartphones, with direct photo capture from the camera